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Gmail - Google Mail with System Five

Windward Software

Details

This will work in both the On Premises version of System Five, and in the System Five On Cloud environment.

Be aware that Microsoft Outlook is definitely a better solution since it allows you to see what emails are being sent and received. With the Google Gmail setup, System Five is handling the sending of emails, and you are not able to track whether an email has been sent without opening a web browser and logging into Gmail to see if your email is going out. 

This Gmail setup does have it's limitations. We only present it as a solution for people that either don't have Outlook, or don't want to invest in purchasing Outlook.

Prerequisite

You will need to have a functional Google Gmail account before you set this up. If you don't have one you can get one here.
Create Your Gmail Account

Gmail Settings

To enable POP in Gmail. Don't forget to click Save Changes when you're done.

  • On your computer, open Gmail.
  • In the top right, click Settings icon.
  • Click Settings in the dropdown.
  • Click the Forwarding and POP/IMAP tab.
  • In the “POP download” section, select Enable POP for all mail or Enable POP for mail that arrives from now on.
  • At the bottom of the page, click Save Changes.

System Five Setup

  • Open System Five.
  • Open the Setup Wizard.
  • Click on Users.
  • Double click on the user account you want to set up the email for (In my demo I just used the Demo user).
  • Click on the Internet tab, and configure System Five with the settings as shown.

  • Email Options should be set to Email Directly.
  • Real Name will be the real name of the user. eg Mary Smith, Joe Blow, John Smith.
  • Return address will be the user's full Gmail address
  • Mail Server (Incoming) will be pop.gmail.com:995
  • Login Name will again be the user's full email address.
  • SMTP Server (Outgoing) will be smtp.gmail.com:587 (Gmail recommends either Port: 465 or 587) .
  • Password will be the password for the user's Gmail account.
  • Confirm is again the user's Gmail account.
  • Use SMTP Aut6hentication must be checked.
  • Use SSL must be checked.

More Details


Created by Steve Wind May 13 2019

gmail_google_mail_with_system_five.1557937064.txt.gz · Last modified: 2019/05/15 09:17 (5 years ago) by swind