faq:counting_monies_at_eod
Differences
This shows you the differences between two versions of the page.
Both sides previous revisionPrevious revisionNext revision | Previous revision | ||
faq:counting_monies_at_eod [2007/02/19 17:26 (17 years ago)] – cliff | faq:counting_monies_at_eod [2008/05/08 14:39 (16 years ago)] (current) – craig | ||
---|---|---|---|
Line 6: | Line 6: | ||
===== What is the POS Transaction Report Used for? ===== | ===== What is the POS Transaction Report Used for? ===== | ||
- | The POS Transaction Report, | + | The POS Transaction Report, |
==== Why the minute by minute nature of the POS Transaction report is important ==== | ==== Why the minute by minute nature of the POS Transaction report is important ==== | ||
- | The 2 biggest advantages to a minute by minute recording of what was happening in the System are: 1) It is important to be able to chronologically follow the sequence of events in many situations where you are trying to put together what was going on; 2) If you were to make a transaction and it was somehow dated for jan 01/2006 instead of jan 01/2007 it would be very difficult to find if they were not all recorded as being created today. One of the drawbacks of the POS Transaction report are that it is one of the last things to be recorded so if any glitches or problems happen, they can prevent the entry from being created in the POS Transaction report which will throw out the POS Transaction report, but does not effect the rest of your system. So if it doesn' | + | The 2 biggest advantages to a minute by minute recording of what was happening in the System are: 1) It is important to be able to chronologically follow the sequence of events in many situations where you are trying to put together what was going on; 2) If you were to make a transaction and it was somehow dated for jan 01/2006 instead of jan 01/2007 it would be very difficult to find if they were not all recorded as being created today. One of the drawbacks of the POS Transaction report are that it is one of the last things to be recorded so if any glitches or problems happen, they can prevent the entry from being created in the POS Transaction report which will throw out the POS Transaction report, but does not effect the rest of your system. So if it doesn' |
==== What if we can't make things match for the deposit journal entry? ==== | ==== What if we can't make things match for the deposit journal entry? ==== | ||
+ | So the totals don't match up. First we close the POS Transaction report anyway. Then we post the deposit journal entry using the actual Cash, VISA, and other monies that we have recorded. After this there should be a small difference in the Cash Clearing account. This account is normally the 1020 account (Windward System Five default setting). That difference can be moved to the 1021 account called: Cash Clearing Holding. This holding account for cash clearing will hold the outages you accumulate, and at a glance will tell you if you are far enough out to warrant further investigation. According to the accountant pennies of outage might be enough for investigation, | ||
+ | |||
+ | === Benefits === | ||
+ | The benefit of this situation is that your cash clearing will always come to $0 at the end of every day, making it drastically easier to find problems. When we look at our cash clearing at the end of the day after our deposit has been entered the balance will not be $0. Then if we look at the previous day and find it isn't $0 we know the problem was in the past, because it came to $0 the day before. If we keep going back we find the last day that the cash clearing did come to $0 and between that day and the next is when the error occurred and you should often be able to just find ad fix it on the spot saving time and energy tracking the problem down other ways. | ||
+ | ===== How to find missing transactions ===== | ||
+ | If you are missing a transaction on the end day report, but you know which invoice it is, simply bring up the invoice, select Options, Invoice Options, View POS transactions. | ||
faq/counting_monies_at_eod.1171934813.txt.gz · Last modified: 2007/02/19 17:26 (17 years ago) by cliff