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nsf_payment_handling [2007/08/15 11:01]
andrew created
nsf_payment_handling [2012/11/26 12:44] (current)
pwright
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 FIXME FIXME
-<note important>​L**eave your original invoice(s) and payment(s) intact for historical purposes, they need not be touched to properly handle an NSF payment**</​note>​+<note important>​L**eave your original invoice(s) and payment(s) intact for tax and historical purposes.  Changing these will usually mess up your end of day cash transactions report. 
 +They need not be touched to properly handle an NSF payment**</​note>​
  
 ==== Steps ==== ==== Steps ====
  
 +**There are two options**
  
 +Option 1.
  
   - Make a new A type invoice for the NSF customer.   - Make a new A type invoice for the NSF customer.
-  - Add the G/L code to the invoice for your affected ​bank account, quantity of one in he amount of the NSF. +  - Using the drop down menu to the right of the **Add Item** icon, add the G/L code to the invoice for your bank, usually 1010 
-  - Add a comment to the invoice explaining why it was created and by who, etc.+  - Use a quantity of one, and the amount ​equal to the NSF unpaid balance. 
 +  - Add a comment to the invoice line **Description** explaining why it was created and by whom, etc. 
 + 
 + 
 +Option 2. 
 + 
 +  - Create a **Non Inventory Type Category** in Category Maintenance called **NSF Payments** 
 +  - Set both of the **Income and Cost ledger numbers** for that category to your **Bank Ledger or NSF Ledger account number** if preferred 
 +  - **Add a Part** to the NSF Category called **NSF Fee** or Returned Item, no other details are needed 
 +  - **Make an A invoice to that customer**, sell the NSF Part wit a quantity of one, and the price equal to the NSF unpaid balance
 +  - **Add a comment** to the invoice ​line **Description** ​explaining why it was created and by whom, etc. 
 + 
  
 ==== The above does the following for you: ==== ==== The above does the following for you: ====
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   * Removes the amount of the NSF from the affected bank account.   * Removes the amount of the NSF from the affected bank account.
   * Leaves an invoice we can accept a replacement payment against to settle the debt (or worse case eventually write off as bad debt).   * Leaves an invoice we can accept a replacement payment against to settle the debt (or worse case eventually write off as bad debt).
 +  * Keeps a historical trail for future reporting.
  
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nsf_payment_handling.txt · Last modified: 2012/11/26 12:44 by pwright